2017 3 Days of Aloha Vendor Application

2017 3 Days of Aloha Vendor Application
Event on 2017-07-28 13:00:00
3 DAYS OF ALOHA IN THE PACIFIC NORTHWEST Welcome to our 15th annual 3 Days of Aloha in the Pacific Northwest!  This year's theme is "Aloha kekahi I kekahi: Love one another".  Over 10,000 visitors have swayed to the rhythm as hula dancers and Polynesian singers filled the park with the heartbeat of their cultures. Raffles, keiki (kids) activities, arts and crafts, business and delicious food vendors round out this two day long outdoor festival which is now considered the third largest annual event at Esther Short Park.  Mahalo for your interest in becoming a vendor at our event this year. Please review the information below and select the appropriate category for your business to submit your application. We wish you much success!     HOURS OF OPERATION Friday July 28th: 4:30 pm – 9:00 pm Saturday July 29th: 9:00 am – 7:00 pm   SPACE PRICING General Merchandise, Informational, Arts and Crafts Vendors – 0 Prepared Cold Food Vendors – 0 (+ 15% daily revenue) Food Vendors – 0  (+ 15% daily revenue) Space fee includes Friday and Saturday. All spaces are assigned on a first come, first served basis. A very limited number of spaces have electricity and are assigned on a first come, first served basis. All vendors must supply their own tents, tables, tablecloths, chairs, and extension cords (when applicable). Note: We have a limited number of tents available for rental. Please email vendors@kekukuifoundation.com for more details. Did you know? If you become a sponsor your space fee is free (up to a 0 value). Contact sponsors@kekukuifoundation.com for more info on sponsorships. VENDOR REQUIREMENTS All vendors are required to load in and out all their own equipment. Space size is 10’ x 10’ for General Merchandise, Informational, Arts & Crafts Vendors – Please do not exceed this area. Your supplies and storage must remain in this area. Space size is 10’ x 20’ for Prepared Cold Food Vendors – Please do not exceed this area. Your supplies and storage must remain in this area. Space size is 10' x 20' for Food Vendors – Please do not exceed this area. Your supplies and storage must remain in this area. New this year – With respect to the `aina, 3 Days of Aloha Festival is a zero plastic water bottle zone. Vendors are requested to refrain from selling bottled water. Canned juice and soda are OK to sell. Vendors are required to remain open for business at the event until the closing of each event day. Vendors are required to clean up their own garbage and recyclables at the end of the event. You can leave bagged garbage at your space at the end of your day. The volunteers who are cleaning up the event appreciate your efforts to leave your space as clean as you found it at the beginning of the day! Vendors will be charged a minimum of 0 for violating any of the above stated requirements. General information for Prepared Cold Food and Food Vendors: Please submit a list of all menu items and prices along with your application. We have eliminated the use of Scrips! Please be prepared to declare your daily sales revenue (food and beverage) at the end of each day to the Vendor Committee point person. All payments of 15% of revenue are due by the end of the festival on Saturday.  IMPORTANT:  Most Food Vendors are required by the state of Washington to obtain a food permit. Please go to https://www.clark.wa.gov/public-health/selling-food for a thorough listing of requirements. You must submit your application for your permit no later than 2 weeks prior to the event. LOCATION OF YOUR SPACE We will assign you a space number within the proper category and email this information to you approximately three weeks before the event.   VENDOR SETUP Vendors may drive their vehicles onto the park grounds only on Friday before the event to drop off supplies.  All vehicles must immediately exit the site after your drop off is complete so that other vendors may access the site. Unattended vehicles will be towed. Cardboard is required to be placed under your vehicle in case of oil leaks.   On Friday: the event begins at 4:30pm and ends at 9pm Set-up on Friday: 12:00 pm – 3:00 pm (Vehicles allowed onsite Friday only) Westside vendors:  Enter thru the North gate located on West Eight Street – exit thru the South gate Eastside vendors:    Enter thru the South gate located on West Sixth Street – exit thru the North gate Vendors assigned to the foodcourt area: Enter and exit thru the Southeast gate located on the corner of West Sixth Street and Columbia Street  NOTE: We will send you a separate email notifying you of your assigned location once your space location is determined. On Saturday: the event begins at 10:00 am and ends at 7:00 pm Set-up: 8am – 9:30am  (No vehicles onsite allowed prior to event on Saturday)   VENDOR CLOSING At the end of the event on Saturday vehicle access to the park will begin after 6:00 pm to pick up supplies.  Each vendor is responsible for cleaning their booth area after the event. All equipment and merchandise must be removed from the park site by 9:00 pm on Saturday. The volunteers who are cleaning up the event appreciate your efforts to leave your space as clean as you found it at the beginning of the day!   SECURITY Vendors before, during and after the event will be responsible for providing their own security of “valuables”. Theft and loss are the responsibility of the vendor. We will have security officers patrolling the park area overnight on Friday night, however any items left overnight is at your own risk. Please drop your tents to the lowest settings overnight.  DISCLAIMER By submitting the vendor application, it is understood that in case of fire, strikes, accidents, transportation contingencies or for any other cause whatsoever beyond our control, Ke Kukui Foundation will not be responsible for theft of any items you intend to sell or items in and around your booth area.  CANCELLATION Cancellations must be in writing via email or postal mail. Cancellations made after May 31, 2016 will be refunded minus a 0.00 processing fee. Additionally, in an effort to ensure a diverse array of products and services and to limit the number of duplications, The Vendor Committee will notify you immediately if your application is refused. For this reason, it is beneficial to submit your application early, as applications are accepted on a first come, first served basis.    WAITLIST In the event of a sellout of spaces you can opt for the wait list. To officially be on the waitlist is a quick two-step process. Step 1: Register for the waitlist via Eventbrite. You will be sent an email with step two. Step 2: Within that email you will be directed to a form to provide the festival with your vendor type and some additional information on your business/booth. If you do not complete both steps, you are not considered on the waitlist. Waitlist approval will be ongoing. We expect to provide an answer or status update within 5-10 business days. You will be notified of an open spot via email and given 48 hours to complete your purchase.   CONTACT INFORMATION email: vendors@kekukuifoundation.com          
at Esther Short Park
301 W Eighth Street
Vancouver, United States

FREE this week at our point of sale equipment store:

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